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PROXIMA — Phase 1 MVP
Clinic Management Software • Online Scheduling, Reminders & Digital Forms
Overall Progress
0%
Start: Mar 20, 2026
Target: May 8, 2026 (7 weeks)
Current Sprint
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Sprint 0
IN PROGRESS
Success Targets
40%
No-show rate reduction
30%
Phone call volume reduction
100%
Digital patient intake adoption
Top Risks
HIGH
Mid-project scope creep
MED
Gmail SMTP delivery limits
Key Contacts
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WT
Weerachai Tamboon (Mac)
Project Manager • MaciDev Technology
SS
Justin — Dental Marketing Guy
Project Sponsor / Business Owner
Sprint Timeline
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Sprint 0 — Foundation
Mar 20 – Mar 26 • 6 tasks
Sprint 1 — Patient Management
Mar 27 – Apr 2 • 6 tasks
Sprint 2 — Appointment System
Apr 3 – Apr 9 • 7 tasks
Sprint 3 — Digital Intake
Apr 10 – Apr 16 • 6 tasks
Sprint 4 — Staff Dashboard
Apr 17 – Apr 23 • 6 tasks
Sprint 5 — Integration & Testing
Apr 24 – Apr 30 • 6 tasks
Sprint 6 — UAT & Deploy
May 1 – May 8 • 4 tasks
Sprint Backlog
Detailed breakdown of all 41 tasks across 7 sprints.
User Stories & Requirements
18 user stories covering online scheduling, appointment reminders, and digital patient forms.
| ID | User Story | Feature | Priority |
|---|
Project Documents (Simplified Version)
All official project documentation including charter, specs, and test plans.
PC-001 v1.0
Project Charter
Formal authorization document defining project purpose, scope, objectives, and PM authority.
SR-001 v1.0
Stakeholder Register
Complete list of all stakeholders with interest/influence levels and engagement strategies.
PRD-001 v1.0
PRD + User Stories
Product requirements with user personas, 18 user stories, and detailed acceptance criteria.
TS-001 v1.0
Technical Specifications
Database schema, API endpoints, business logic rules for all 3 modules + authentication.
UAT-001 v1.0
UAT Test Plan
22 test cases for user acceptance testing covering all 3 features plus integration tests.
PDC-001 v1.0
Pre-Deploy Checklist
8-item checklist for production deployment including security review, load tests, and DNS/SSL setup.
Stakeholder Register
Key stakeholders with their roles, influence levels, and engagement strategies.
Justin — Dental Marketing Guy
Project Sponsor / Business Owner
Interest
High (3)
Influence
High (3)
Engagement
Collaborate
Key Concerns
Speed, demo quality, client impression
Clinic Owner
Primary Client / End Beneficiary
Interest
High (3)
Influence
Medium (2)
Engagement
Consult
Key Concerns
Ease of use, PDPA compliance
Front Desk Staff
Primary End User (Admin Dashboard)
Interest
High (3)
Influence
Low (1)
Engagement
Inform + Train
Key Concerns
Learning curve, reliability
Patient Representative
External End User (Booking + Forms)
Interest
Medium (2)
Influence
Low (1)
Engagement
Inform
Key Concerns
Simplicity, mobile usability, privacy
Weerachai Tamboon (Mac)
Project Manager + Lead Developer
Interest
High (3)
Influence
High (3)
Engagement
Lead
Key Concerns
Scope creep, timeline, PDPA
Risk Register
Identified project risks with mitigation strategies.
| ID | Risk Description | Level | Response Strategy |
|---|---|---|---|
| R-002 | Scope creep from stakeholder mid-project | HIGH | Lock scope in signed SRS before Sprint 1 |
| R-003 | Gmail SMTP delivery limits exceeded at scale | MED | Monitor volume; migrate to SendGrid if needed |
| R-004 | UAT delayed by client unavailability | MED | Pre-schedule UAT window at project start |
| R-005 | PDPA compliance gap in data handling design | MED | Review data handling design before Sprint 1 |
Assumptions
- A-01: The clinic operates from a single location (Phase 1)
- A-02: The client has stable internet connection for web access
- A-03: The client will provide a designated staff member for UAT
- A-04: Email is the primary notification channel for Phase 1
- A-05: The client's patient base communicates in Thai and/or English
- A-06: AWS infrastructure costs are covered outside this contract
Constraints
- C-01: Delivery must be completed within 7 weeks from kickoff
- C-02: Development resource is limited to 1 solo developer + AI agent
- C-03: Technology stack is fixed: Node.js, React, PostgreSQL, AWS
- C-04: Budget for third-party services must be approved by Sponsor
- C-05: All patient data must remain stored within compliant regions